
The running joke of the season with some good friends is that I am getting really, really good at going to meetings (it has become the first thing to ask for some when they call / sms - “hey, are you in a meeting?“). Since taking on several new responsibilities this year, the amount of meetings I have to attend and chair have increased many-fold!
It’s no secret that in the life of any organisation, meetings can expend an incredible amount of sideways energy (i.e. pointless & undirected). They are both a blessing and a curse. A good meeting is the catalyst in advancing God’s Kingdom in incredible ways; it re-energizes team members and creates an incredible sense of movement within the organisation. Just a few of days ago I saw how a few hours of meeting together turns a team around as God’s vision kicks us all in the butt (in a great way) - all without even opening a bible or doing anything so-called ’spiritual’.
A bad meeting, however, is the exact opposite. It drains vision, discourages key team and sucks Kingdom resources into a black hole. Often times it’s not too long before members begin to dread attending meetings. Not because they are too long or require too much hard work, but because it’s so easy for them to slide into unnecessary complexity and ineffectiveness.
I have to admit that in seasons past I have at times secretly enjoyed meetings a little too much (haha). I enjoyed the false sense of productivity and fruitfulness they brought without me having to do a whole lot of actual ‘work’ - if we are sitting in a room, talking about ministry and investing time in it, by default, we must surely be getting somewhere right? Not necessarily. Often times of late, I have smelt a bad meeting from a mile away (and have been guilty of holding some of those!) and am learning to differentiate what makes a good meeting and a bad one.
As it stands, I no longer have patience for ineffective meetings when there is real, Kingdom work to be done. Making sure meetings are necessary and fruitful is becoming so unbelievably important to me.
By the end of this week, and not including pastoral meet-ups / shepherdings etc, I would have spent a whopping 27.5 hours in ministry meetings alone (it’s also a heavier season as we close up ‘08 and plan for ‘09).
I did a rough breakdown of the types and purposes of meetings this week:
Brainstorming / Off-site - 12.5 hours
Problem Solving / Decision-Making - 6 hours
Debrief - 4.5 hours
Check-in / Informational - 2.5 hours
Training / Team-building - 2 hours
With facts like this, I’ve gotten desperate at learning how to do good meetings! I think I’ve put together something good and useful for some of us from various sources (like this blog, this book, Patrick Lencioni the genius, bad experiences, good experiences, feedback from key team). Over the next week or so, I will endeavour to post it up here. It’s by no means exhaustive, but I hope it will make the 2009 ministry year as effective and as God-honouring for us as possible!